These draft minutes will be submitted to the membership for approval at the June meeting.
At 7:34 PM on April 14th, 2015, President Warren Suyderhoud called the meeting of the Virginia Hills Citizens Association (VHCA) to order at the Old Virginia Hills School.
The February 2015 meeting minutes were unanimously approved.
Vice President's Report: Vice President Ralph Zecca apologized that there was not a speaker for the meeting and asked for ideas for a speaker for the upcoming June 16th meeting.
Treasurer's Report: Treasurer Robin Jones reported a balance of $1,896.63 in the treasury and a Dominion Power credit of $22.89. Doug Boulter asked why the balance was lower. Robin replied that the advertising revenue had not yet been deposited. Also, Robin reported that there was an issue with our bank, BB&T, where, even though we have copies of all the checks for membership dues, they have no record of the deposit Robin made and they are refusing to honor the checks. Robin was planning on going back to the 23 members whose dues were affected and asking them for another check, but Mr. Boulter also suggested a letter to the bank from VHCA.
Membership Report: Membership Director Akiko Zecca indicated that the current membership was at 120 households, which means the VHCA minimum goal has been met.
Echo Editor's Report: Echo Editor Leah Buckley reported that there was a profit of $77.62 from this printing of the Echo. The cost was $544.88 and the income was $622.50. Doug Boulter, former Echo Editor, congratulated Ms. Buckley on the 12 page Echo—apparently this is almost unheard of. Also, Ms. Buckley noted a correction to the Echo—Fairfax County is not spraying for cankerworm in Virginia Hills this year.
Old Business: None
Yard Sale—notice for this community event will be put in the June Echo and again in the September Echo.
President's Announcements: None
Discussion from the Floor
Doug Boulter brought up the issue mentioned in the Treasurer's report about the BB&T situation. He strongly suggested that VHCA send a letter to BB&T expressing our disappointment. Ed Zahrobsky suggested sending it directly to Kelly King, the President of BB&T. Jim McCracken suggested we ask BB&T pay for the postage VHCA has had to expend on this mistake.
Also, Doug Boulter recommended that VHCA put a measure in place in case we are unable to meet in the future to approve the budget due to the pressing need for D&O insurance. He suggested that a vote be taken at the June meeting to approve the amount required with an allowance for a modest increase from the previous year's amount.
Announcements From the Floor:
Land Use Committee Updates:
President Suyderhoud asked Doug Boulter, the Association's Land Use Committee representative, to discuss recent land use issues. Mr. Boulter named the following recent issues:
- All day care applications were approved except one where the bylaws of the association said residents can't run a business out of their homes.
- Penn Daw said they think the grocer will be the Fresh Market.
- Buckman Rd. situation has not yet been approved. When the land was sold, zoning was supposed to go back to R3 so they have to get approval from Land Use to switch to R6-R12, which is what they want, but County senior staff had not given final approval to junior staff's proposed language for the approval by the Land Use Committee's last meeting, so Land Use said they would not approve re-zoning at this time.
- A monopole was approved at Key Middle School on Franconia Rd.
- Developers wanted to elevate the sign at the complex at the intersection of Beulah St. and the Franconia-Springfield Parkway. Land Use approved this.
Other Miscellaneous Business
George Alloway asked about the property on South Kings Highway that is for sale (near St. Mark's Church). This lot could have 2 more houses than it currently does due the acreage, No one had an update.
Ralph Zecca asked about recommendations for speakers for the next meeting. Both Ms.Leah Buckley and Juliana Sharp asked for a gardener.
Finally, the VHCA discussed the possibility of a community event, possibly an ice cream social or a community gathering at the Virginia Hills Pool if we could rent it out.
The meeting was adjourned at 8:28 PM.
Juliana Sharp, Secretary